How to Choose the Right Payroll Software for Accountants

Selecting a quality payroll system is an important investment for businesses of all sizes. An inefficient and complicated solution can cost you money and time. If you have a manual process, you will find it challenging to comply with various payroll regulations across states. Team coordination and accuracy will also take a hit without an online payroll product. In this article, we give you detailed tips on how to pick the right payroll software for accountants.

Main Features

Ensure that the payroll tool you select has the following core capabilities:

Online Wage Payments

Use a payroll solution that partners with reliable banks that offer direct deposit facilities. It enables you to transfer staff wages to their bank accounts from within the payroll platform. Alternatively, you can collect the bank account information of your workforce during onboarding and enter it into the system. On payment day, you can easily and quickly transfer salaries as per the inputted bank details. These reliable methods will give confidence to your personnel that their wages will credit on time every month.

Automated Payroll Processing

To compute payroll every month, you need to collect a range of information from multiple people and business units. It can be very cumbersome if the process is manual. Having payroll software automates this procedure, boosting accuracy and saving you valuable time.  It can adeptly factor earnings, bonuses, wage revisions, attendance, leave, and deductions to enable you to process payroll quickly. Some payroll processing services tools also securely and automatically mail tax documents and payslips to staff members.

If you are too busy to handle the payroll software yourself or you don’t have an accountant, it would be better to hire payroll and bookkeeping services for the task. Remember, a minute calculation mistake can result in a huge disaster, so let a professional handle it.

Customizable Wage Components

Your business may have a variety of employees ranging from young interns to experienced veterans. Thus, you may cater to various compensation structures and need to efficiently manage team budgets, staff spending, and payroll. Payroll software lets you select the right salary elements for different job roles.

For instance, you might need to provide a higher limit for fuel reimbursement to your company’s field sales agents than your marketing team. The system allows you to save these settings as templates that you can easily reuse for new hires.

Staff Self-Service Tools

With the right software solution, you can offer employee self-service features. It allows your workforce to submit tax declarations and proof for reimbursements online. The function helps you to avoid mismatching these files to the personnel. You can inform your employees about deadlines and deliver automatic alerts to remind them to submit their documents on time. It’s also simple to validate the proof submissions online.

Your employees can also view and download vital files like payslips and tax worksheets using the self-service site. The portal can summarize crucial data for your staff members, like tax liabilities, salary structure, and updates on their delivered proofs.

Also Read: Tips To Make Your Business Financially Stable

Statutory Compliance

Businesses of any size must comply with payroll and other laws and regulations. The software can help you with this as it can keep you updated on the latest changes and tax rules. You can personalize the settings, adhere to multiple state regulations, produce structured reports for streamlined tax filing, and swiftly adapt to alterations in tax rules.

PTO Tracking

Select a payroll solution that allows you to set up and handle your PTO policies like personal, sick, and vacation time off as per your employees’ needs. Using HR tools for employee leave management, salary calculation, and other payroll needs is very important and expected. You can read how a leading stable company achieves success using a staff leave HR tool for their team. Your staff can use a calculator to learn about their PTO balance and any scheduled time off. This feature lets your personnel plan their leaves easily and reduces stress for HR managers. Employee leaves can be automatically synchronized with the payroll module to facilitate accurate salary calculation.

Payroll Reports

The payroll software should allow for generating of insightful reports for tax filing, governance, and budget analysis. They should summarize your company’s payroll-related expenses, including reimbursement data, payment summaries, and salary registers. The reports should be pre-formatted to facilitate easy tax filing.

Also Read: Payment Processor vs. Payment Gateway: Which one do you need for your Business, and How much does it Cost?

Final Salary Settlements

This software makes it humble for you to seamlessly settle payments for personnel who decide to quit your organization. It lets you quickly calculate and pay outstanding leave encashments, commissions, bonuses, and other benefits. Plus, you can deliver the pay stubs to the existing employee’s email address.

Data Security

The payroll platform should guarantee the security of the confidential business and employee information you store. The software should present two-factor authentication for extra login security and utilize international security protocols and standards to protect your firm’s sensitive data from prying eyes.