5 Best Practices of Attendance Management Software to Stay on Top of Your Workforce

Businesses should manage their employees’ attendance management software effectively to ensure a sufficient workforce is available all the time to handle tasks. Managing employees’ attendance at multiple locations and with different work schedule with the traditional, paper-based process tedious. Plus, tracking and recreating lost or misplace paper document time-consuming.

Whatever the size of the company, employees are the critical ingredients for the success of any organization. Reliable employees strive to deliver their best to get their job done, which will ultimately enhance the company’s financial performance.

Contrary to popular belief, your employees are the costliest assets on your expenses list. Current ways of tracking employees’ attendance may not be the most sufficient to track working hours. Such a scenario can result in underpaid or overpaid employees, which means that your company could be violating any state or local government laws for the workforce and ignoring the contract terms with labour organizations. It can impact the company’s reputation and affect productivity.

Limit the OTs of your Employees

The time and attendance management solution enable you to track employees’ attendance data in real-time and make adjustments on-the-fly if overtime totals are getting out of hand for any individual or department.

Integrate Tracking and Scheduling System

Too often, businesses will have separate systems and applications to handle different tasks. It increases the likelihood of human error and time-consuming processes. Purchasing an advanced attendance management system that integrates everything seamlessly helps you effectively manage employees’ attendance.

Having an efficient scheduling software is the most effective way to track and manage attendance. The software provides you with complete control over attendance data and allows you to track real-time scheduling, vacation and absence tracking, etc.

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Limit Planned Time-off

The HR department should adequately create and manage the work schedules and time off for employees. Although the rules and regulations vary from company to company, most organizations follow a rule of thumb – planned time-offs don’t exceed 10 per cent of the employee’s total working hours. You can make slight adjustments depending on the number of vacation days you have allocated to your employees.

Limit Unplanned Time-off

Dealing with unplanned time-offs can be tedious for the human resources department. Unplanned time-offs can be anything – sick leaves or emergency leaves. It may delay the process workflow and can impact the bottom line of the organization. It would help if you took strict actions on the employees’ who always take more unplanned time-offs.

Limit Vacancy

Every department of an organization may deal with a shortage of employees from time to time. The lack of workforce may result from employee quitting their job or employee getting terminate the employer. Whatever be the reasons, the HR team needs to hire new resources quickly to ensure a sufficient workforce is available across the organization. To keep your company running smoothly, you need to ensure that your company’s vacancy rate did not exceed 10 per cent of the total worked hours.

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Conclusion

The practices mentioned above compiled from the Labor Management Institute, which helps complete control over labour with time, attendance, and scheduling automation. You will find a better position to properly manage your employees’ working hours – from scheduling the working hours to managing and tracking attendance and processing payments.